Club 3496, District 36, Area 42

Membership Application Instructions

This document describes application instructions for new members of the Goddard Toastmasters Club. It also lists actions required by various club officers (who should do what, with back-ups) for sending the new member information to Toastmasters International (TI), collecting and depositing new member dues, and adding the new member to the club mailing list and the web-based meeting schedule. Any club member may sponsor a new member to our club. All members should know

• (1) how to fill out the membership form, and
• (2) which officer needs what information to get the new member into the Toastmasters International and Goddard Toastmasters systems.

The Toastmasters International Membership Application (TI item 400) is shown in sections on the following pages. Each page lists specific instructions for the accompanying section. Some examples follow the instructions. The section following the application information lists which officers (and a back-up) need what member information and payment. The final section lists who to contact in the NASA/GSFC education office to handle payment information for civil servant new and continuing members. Some things to note about billing:

• The Toastmasters International year begins on July 1 and ends on June 30 of the following calendar year.
• Toastmasters International has a biannual billing cycle that is reflected on the application form. TI dues are collected from Goddard Toastmasters (not individual members) by TI by 30 September for the following months October through March. Dues are collected by 31 March for the following months April through September.
• Our club collects dues from members once per year, by September 30, for the entire year 1 October through 30 September of the following year. This collection is for both our club dues ($6) and for Toastmasters International ($72). The treasurer or president makes payments to Toastmasters International on behalf of all members on 1 October for the following six-month period (1 Oct - 31 March) and on 1 April for the following six-month period (1 April - 30 September).
• TI dues are considered educational expenses for NASA/GSFC civil servants. Civil servants are responsible out-of-pocket for only the Goddard Toastmasters club dues ($6/year). Contractor members should contact their employer’s HR department to find out if they can be reimbursed for a professional society membership or for training.

Member Personal Information

1. The image above shows the member information section of the application with the Goddard Toastmasters club name, number, and district number filled in.
2. The supplied e-mail address will become the user login-credential at the Toastmasters International web site, www.toastmasters.org.

1. The new member fee is $20.00 as of 2012-2013.
2. New members joining in months April – September are responsible for the amounts shown on the form for those months. This covers the payment period from the present time until the end of the Goddard Toastmasters billing year, 30 September. Members who join in October through March are responsible for the amount shown on the form in the same row and for an additional $36.00. The amount on the row covers the TI payment period until 31 March while the $36.00 covers remainder of the Goddard Toastmasters billing year (1 April through 30 September).
   • Club Dues Worksheet: $6.00 for Goddard Toastmasters dues.
3. Payment of all dues (Goddard Club and Toastmasters Interantional, combined) should be made by check to “Goddard Toastmasters”. The Treasure or President will deposit the check in the NASA FCU club account.
4. Note that civil servants need only pay $6.00 for the Goddard Toastmasters Club dues. However, the TI dues and new member fees must be calculated for civil servants (as they are for contractors) so that education office can make the correct payments to Toastmasters International.

• A member joins in August. New member fee is $20.00, TI dues are $12.00, and Goddard Toastmasters dues are $6.00.
  • Contractor pays $38.00.
  • Civil servant pays $6.00, but fills in all amounts for the education office.
• Note that the new member must to write a check for the following year’s dues (1 Oct. – 30 Sep.), $78.00/contractor or $6.00/civil-servant, before 30 September of this year. The new member may choose write one check for this year’s remaining dues and fees and another for next year’s dues.
  • Contractor pays $38.00 + $78.00 = $116.00.
  • Civil servant pays $6.00 + $6.00 = $12.00.

• A member joins in December. New member fee is $20.00, TI dues are $24.00 (December – March), and Goddard Toastmasters dues are $6.00. The member must pay an additional $36.00 to cover the period 1 April – 30 September.
  • Contractor pays $86.00.
  • Civil servant pays $6.00, but fills in all amounts for the education office.
• Note that the new member must to write a check for the following year’s dues (1 Oct. – 30 Sep.), $78.00/contractor or $6.00/civil-servant, before 30 September of the following year.

Sponsor Information

1. Any club member may sponsor a new member.
2. Goddard Toastmasters club data are shown above
3. Sponsor’s member number may be found on the mailing label of the Toastmasters magazine, or under the Goddard Club Roster in the Club Central area of www.toastmasters.org.

Signature Information

1. New member and any club officer sign the form.
2. Form/member data is entered into the TI web site by the VP Membership, Treasurer, or President.
3. Check is deposited by Treasurer or President.
4. New member downloads instructions for first speech, The Icebreaker, from www.toastmasters.org/icebreaker .

Final Actions

1. Find a club mentor for the new member.
2. VP Membership will forward member information to NASA/Goddard Education Office which pays the new member TI dues (not the Goddard Toastmasters club dues of $6.00) directly to TI. VP Membership should designate another officer to perform this duty before occasions of planned leave. In general, all officers should designate a backup to perform their duties as necessary before a planned leave of absence.
3. VP Membership contacts Webmaster, who adds club member to Goddard Toastmaster Schedule page via web admin form.
4. VP Membership contacts club e-mail list manager, who adds club member to goddard-toastmasters list via GSFC lists interface form.

Renewing Members

• Renewing members owe $78.00 ($6 for Goddard Toastmasters and $72 for Toastmasters International; all payable to “Goddard Toastmasters”) before 30 September for the period 1 October of the current year until 30 September of the following year. The GSFC education and training office should be notified about the renewing civil servants so that the correct amounts can be disbursed to Toastmasters International.

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updated 15 August 2012